Dynamic Forms

The email is safe and legitimate. All of our notifications are sent out through the Dynamic Forms system, which is a software that is not affiliated with Texas State University. 

If the link on the email notification does not work, please use the direct link that is found here:

Dynamic Forms Login

Please do NOT create an account! This has the potential to disrupt any Dynamic Forms services for any forms moving forward. 

No. Please refrain from creating a Dynamic Forms account unless you plan on creating forms for your area. 

Please reach out to Jesus De Leon at xin10@txstate.edu and your form will be returned to you for corrections. Please be sure to do this in a timely manner; if the form is approved by any participant after you, the form will need to recollect any signatures that were previously on the form. 

You may check the status of your form by logging on to your Dynamic Forms account. From there, you will see the list of forms that you have submitted. On the right hand side, click on “Actions,” then “edit co-signers.” You will now be able to see where your form is currently at in the approval flow. If the next individual does not look correct to you, please reach out to Jesus De Leon to get that corrected.

The forms usually take 4-5 business days to process. 

The form is routed automatically once you complete the form and have your Dean/Vice-Provost selected. Other workflow participants are pre-populated according to the type of request and required approvals. Once signatures are collected from these individuals, your form is complete.

You may access your forms by logging in to your Dynamic Forms Inbox using your Texas State credentials. Once you are signed in, depending on the status of your form, you will need to do one of two things:

If your form is still in review:

• Once you log in, you will see your form on the home screen. From here, you can click on “actions” and see where your form is in the queue. 

If your form is completed:

• Once you log in, click on “my forms” at the top right hand side of your screen, then click on “Forms History.” Here you will see all of the forms that you have submitted, which can be reviewed either as a PDF or in a separate window via HTML. 

Academic Program Coordinator Appointment Form

• For each degree program, the academically qualified faculty member responsible for ensuring that each program contains essential curricular components, has appropriate content and pedagogy, maintains currency in the field, and reflects decisions of the faculty affiliated with the degree program. 

Distinguished Professor Emeritus Nomination Form

Employment Justification Form 

• Used to demonstrate outstanding professional experience and contributions to the teaching discipline and may be presented in lieu of formal academic credentials. 

Faculty Development Leave Change Form

Faculty Development Leave - Final Report Form

• Enables tenured faculty members to accomplish work not possible at the home institution or concurrent with normal duties.  The Texas Legislature established a program of faculty development leave "to improve further the higher education available to the [students] at the state-supported colleges and universities and to establish this program of faculty development leaves as part of the plan of compensation for the faculty of these colleges and universities."  
• AA/PPS 04.02.02

Planning Tool: Faculty Fellowship Opportunities 

• Each faculty member considering a fellowship is required to utilize this planning tool and discuss the opportunity with the department chair/school director before submitting an application. 
• AA/PPS 04.01.32

Incentive Type:

Instructional Workload Buyout

No Workload Adjustment 

Faculty Position Authorization Form

• For additional information on the protocols for this form, please visit the Hiring Protocols for Faculty and Staff Positions web page. 

Faculty Retention Offer Request Form

Faculty Request to Toll the Tenure Clock Form

INT Request Form

• Beginning May 1, 2024, Provost Aswath has requested that chairs must seek approval from the Provost Office for any future online classes on the San Marcos Campus for face-to-face programs. Please complete and submit the form with your request and rationale. Please note: this form must be filled out for all requests for 100% online classes.

New Position Data Form 

• Used to create a new positions in SAP (Graduate Students, Faculty, NSNRs, and Student Workers).

Notice of Resignation for Faculty

• Please submit this form so that all parties are aware of your resignation. Please note: If you are hired at another State of Texas institution, please ensure that there is no break in between the positions. An interruption in consecutive days may result in a loss of certain benefits.

Postdoctoral Scholar Export Control Screening Request

Request for Authorization to Prescribe Materials Authored by Faculty Members of Texas State for Class Use

• Please submit this form to request the use of materials authored by faculty members of Texas State University. Use of materials authored by faculty members must be approved by the Office of the Provost prior to use. 

Retirement Notification Form

Staff Position Authorization Form

• For additional information on the protocols for this form, please visit the Hiring Protocols for Faculty and Staff Positions web page. 

Stipend Request 

University Distinguished Professor Award Nomination Form

Visiting Scholar Request & Export Control Request Form