Faculty Forms

New Employee Notices | Important notices for new employees required by law.

• Administrative Steps for Onboarding Faculty | Used to assist administrative staff when onboarding faculty. 

• GTA/DTA Packet Checklist | Used to assist supervisors in collecting required paperwork for graduate/doctoral teaching assistants.
• Graduate Teaching Appointment Employment Application | Application for employment for graduate appointments.
• Background Check Request or Background Check Batch Request | Used to obtain applicant approval for the faculty background check.  Required for all new/rehired GTA/DTA faculty. UPPS 04.04.17
• Completed request should be sent to talent@txstate.edu.
• English Proficiency Form |  Used to report evidence of compliance with clear English standards.  Required for all new faculty and teaching assistants. AA/PPS 04.01.11
  • Approved Tests of English Proficiency
• Faculty Contract Offer Recommendation  | Used for initial and subsequent appointments for graduate and doctoral teaching assistants; employment for faculty members who are to be appointed on an FTE basis with a monthly salary rate; and when converting per course faculty to an appointment on an FTE basis.

Appropriate Checklists for the following rehires: Graduate/Doctorate Assistants: Instructional, Research and Non-Exempt.

• Graduate/Doctorate Assistant (Instructional, Research, and Non-Exempt) Packet Checklist | Used to assist supervisors in collecting required paperwork for all new graduate/doctoral assistants, with the exclusion of teaching assistants.
• Rehire Graduate/Doctorate Assistant (Instructional, Research, and Non-Exempt) Packet Checklist | Used to assist supervisors in collecting required paperwork for rehired graduate/doctoral assistants, with the exclusion of teaching assistants.

• SACSCOC Faculty Credential Guidelines 
• Verifying Faculty Qualifications and Credentials | Guide to help departments determine if a faculty member has credentials necessary to teach at the Graduate Teaching Assistant, core curriculum/undergraduate level, and graduate level.

Employment Justification Form | Used to demonstrate outstanding professional experience and contributions to the teaching discipline and may be presented in lieu of formal academic credentials. 

AA/PPS No. 02.03.30  Faculty Authored Teaching and Instructional Material

Authorization to Prescribe Materials Authored by Faculty Members of Texas State for Class Use | Used to request authorization to prescribe materials authored by faculty members of Texas State for class use. 

UPPS No. 02.02.04, Faculty Incentive Compensation for Externally-Funded Sponsored Programs

During the fall and spring semesters, the university implements two types of incentive programs: 1) research incentive with instructional workload buyout and 2) research incentive with no workload adjustment.  

Instructional Workload Buyout | Used by faculty to secure instructional workload buyout incentives.

No Workload Adjustment | Used by faculty to secure no workload adjustment incentives.

Postdoctoral Scholar Export Control Screening Request | Used to obtain export control screening for postdoctoral scholar.

• Request for Approval of Visiting Scholar and Export Control Screening | Used to requests authorization to enter into an agreement with a Visiting Scholar.

AA/PPS 04.02.31, Faculty Access to Academic Personnel Files, describes the procedures for faculty to review their academic personnel files. After completing a review, the Faculty Academic Personnel File Review Form is signed by the faculty member and maintained by the office that provided the file.

Personal Data and Address Change Form | Request an update to employee name or address.

Dual employment documentation is required for any outside employment or activity.  Outside Employment and Activities UPPS 04.04.06

Current employees:

• Log into SAP Portal
• Select “Other Self Service”
• Select "Self-Reporting for Outside Employment"
• Complete online form

Nepotism and Related Employment UPPS 04.04.07

Current employees:

• Log into SAP Portal
• Select “Other Self Service”
• Select "Self-Reporting of Relatives"
• Complete your certification by
  • Entering all relatives who work in your same division, including student workers; or
  • Indicating you have none.

After your initial certification, you must report any changes as they occur.

Employees who hold the SAP security role of 'Department Head' have access to run a status report for employees in their department. Instructions for Department Head Report of Relatives Reported by Employees.

AA/PPS No. 04.01.25 Academic Program Coordination

Academic Program Coordinator Appointment Form | For each degree program, the academically qualified faculty member responsible for ensuring that each program contains essential curricular components, has appropriate content and pedagogy, maintains currency in the field, and reflects decisions of the faculty affiliated with the degree program. 

Please note: saved progress is stored within the Dynamic Forms website. Please visit the website to access your form.

Planning Tool: Faculty Fellowship Opportunities | Each faculty member considering a fellowship is required to utilize this planning tool and discuss the opportunity with the department chair/school director before submitting an application. AA/PPS 04.01.32

Faculty Development Leave  | Enables tenured faculty members to accomplish work not possible at the home institution or concurrent with normal duties.  The Texas Legislature established a program of faculty development leave "to improve further the higher education available to the [students] at the state-supported colleges and universities and to establish this program of faculty development leaves as part of the plan of compensation for the faculty of these colleges and universities."  AA/PPS 04.02.02

Faculty Senate Program Information

Application: Faculty Requests portal

Change Form: Faculty Development Leave Change Form

Final Report Form: Development Leave Final Report Form

Please note: saved progress is stored within the Dynamic Forms website. Please visit the website to access your form.

Notice of Resignation for Faculty form

Retirement Notification Form

Salaried Employee Departmental Checklist for Separating Employees | Submit this form to Human Resources for all separating staff, faculty and graduate students paid monthly.

AA/PPS No. 04.02.32 Faculty Grievance Policy

Faculty Grievance Form | Used by faculty to file a grievance.