Skip to Content

Virtual Binder

As a new member of our faculty, your early days and weeks will be energizing and enervating. Preparing to teach new classes, meeting new colleagues, and familiarizing yourself with the College will be both rewarding and perplexing. In order to help facilitate your transition we hold a New Faculty Orientation in August and January. The Virtual Binder provides resources and information to help you prepare for the semester and beyond.

Our hope is that this online resource site will make your transition to Texas State University a smooth and enjoyable experience. We are committed to your success!

Given the unique nature of this academic year, all faculty are encouraged to visit the Provost's website and review the faculty guide presentation on the operational status of the university, training on health and safety measures, and planning for an implementing instructional activities.


Completed forms can be returned to the HR Benefits team via secure FileDrop or delivered to JCK 360.  Please make sure to sign and date each form.  Deadlines for submissions of forms can be found here. If you need any benefits-related assistance, please reach out to us at or 512-245-2557.



Other Forms:

  • Salary Spread Agreement | Use for employees with a nine-month appointment that are eligible to spread their salary over the 12 month fiscal year.
  • Prior State Service | Complete if you have worked for a Texas state agency (including higher education) in the previous 12 months.

Virtual Binder

Expand All Content
  • New Faculty Orientation is one way we support your success here at Texas State. Our goal is to provide you all the tools and resources you need to be successful in your first semester and beyond. You will also have the opportunity to sign up for benefits during orientation. Information for new faculty members, including registration information, can be found on the Faculty Development website.

  • Employee Benefits

    • As an employer, Texas State is proud of the competitive benefits from health plans, life insurance, and retirement programs provided to keep our Bobcats healthy and happy.  Many of those advantages are found in the employee benefit programs below. Explore the benefits website to learn more about the benefits available to you. 

      Module 1 Video: Benefits: Payroll, Worklife, Leave, and Parking

      Insurance Options

      Texas State offers a great benefits package for faculty members. The Employees Retirement System of Texas administers health insurance plans for State faculty and staff. The New Employee Benefit Guide is forthcoming. (Rates for plan year 9/1/2022 - 8/31/2023.) 

      The Health Plans Comparison Chart provides general comparison of coverage options for employees.

      Please note: Texas State has opted to pay the premium during the waiting period for 75%-100% FTE employees – this means that there is no waiting period for medical coverage to begin!

      Module 2 Video: Insurance: State of Texas Employees Group Insurance Benefits

      Retirement Options

      Texas State faculty members are members of the Teachers Retirement System of Texas, unless you are eligible for and choose to participate in the Optional Retirement Program. Review the retirement programs general information for a basic overview.

      Work Life and Employee Assistance Program

      Providing a healthy work environment is important at Texas State! That’s why we provide several programs and resources to help you balance life's challenges, harmonize stress, and better manage multiple responsibilities that come from work, school, and personal life. We invite you to explore the various resources available to help you achieve a positive work life balance.

      At New Faculty Orientation, you will receive forms and an explanation of the benefits offered to new faculty members. Benefits staff will be on hand to answer questions and help with the completion of required forms. For additional information, please contact the Benefits Office at (512) 245-2557 or by emailing

      Module 3 Video: Retirement: TXST Retirement Options

    • Bobcat Balance is your work life and employee assistance program.  Our program provides various free and confidential services and resources to help you through life's challenges.

    • To help you stay up to date on new ways to save, check out discounts from the Texas State Employee Discount Program.

    • WellCats is the Texas State Employee Wellness Program that provides specific, structured individual and group wellness activities.  To participate in WellCats activities, employees must first become a WellCats member by registering.

      Membership includes access to free group exercise classes, wellness education series workshops, health behavior change coaching, newsletters, and more!

    • Texas State University supports families and is pleased to offer a variety of family-friendly services and recourses to assist Bobcat employees balance work and life.  Visit Family-Friendly Benefits for information about the available resources.

    • The Texas State University System Chancellor has approved the following schedule and energy conservation days for FY23 for TXST:

      • Labor Day: September 5, 2022
      • Thanksgiving: November 24 – 25, 2022
      • Winter Break: December 19 – 30, 2022 (December 19-22 are energy conservation day)
      • Martin Luther King, Jr. Day: January 16, 2023
      • Spring Break: March 13 – 17, 2023 (energy conservation days)
      • Memorial Day: May 29, 2023
      • Emancipation Day: June 19, 2023
      • Independence Day: July 4, 2023

      More details regarding designated essential offices, optional holidays and comp time are provided on the Holiday Schedule page of the Human Resources website.

    • Visit the New Employee Notices website to review the required employment notices for new employees of Texas State.

  • Campus Safety

    • The Safety & Emergency Information website provides the campus community with safety and emergency communications regarding whether the campus is operating normally or if an emergency situation exists. In addition, this site contains emergency preparedness and procedures for situations that may require you to take action.

    • UPD offers a variety of in-person civilian trainings for the university community. Find info about these opportunities at Safety Training Classes:

      • Citizen Police Academy
      • Krav Maga
      • Personal Safety
      • Alcohol Awareness
      • and other presentations for faculty, staff and students
    • The University Police Department is responsible for all emergency notifications on campus. Once notified of an emergency, responding officers and police department supervisory staff will determine if the situation requires a campus wide notification. Once the emergency has ended, notice will be sent out to the community using the same methods as the original notification. To sign-up for text alerts via TxState Alert System, please visit the Sign-up Page of the University Police Department and follow the instructions listed.

    • Texas State's University Police Department (UPD) is a full-service agency that provides law enforcement and crime prevention for the university community. Our officers are trained and certified by the Texas Commission on Law Enforcement and are committed to create a safe community in which to learn, live, and work.

      In an emergency, dial 911 from any phone on campus or find a blue light emergency phone. If you need general information or non-emergency service from UPD, please call 512.245.2805 and talk to one of our state-certified dispatchers.

  • Faculty Ombudsperson | Beginning June 2022, the university is implementing a new model of support that includes two faculty ombudspersons. This model is designed to better serve Texas State's large and diverse faculty body and to provide faculty members with an additional layer of support in addressing questions, concerns, and solutions to work-related issues. The faculty ombudspersons are advocates for respectful and civil dialogue, transparent and fair policies, and continuous improvement.

    Ombuds support is available to all faculty during the fall, spring, and summer terms. Faculty members seeking assistance may contact either ombudsperson listed below by emailing and addressing the email to the preferred ombudsperson, providing their name, contact information, and preferred meeting times/days, and briefly describing any questions, support, and assistance needs.

    • Dr. Todd Jewell
      • Professor, Department of Finance and Economics
      • Appointed: June 2022 (term expires August 2025)
    • Dr. Colleen Myles
      • Associate Professor, Department of Geography and Environmental Studies
      • Appointed: June 2022 (term expires August 2025)
  • Upon Your Arrival

    • NetID Policies and Info

      Texas State provides each of its authorized users with a computer account, known as a NetID. This provides access to the university's information resources. You are the only authorized user for your NetID and password. Your password should be kept secure and private. You are responsible for any actions taken with your NetID and password. You may not use your NetID and password for commercial purposes. For additional rules and regulations related to your NetID and password see the Appropriate Use of Information Resources UPPS.

      Upon the completion of the NetID request, the hiring department is responsible for providing the employee their Texas State ID and NetID information.

      Activate your new NetID - Provide identifying information and follow the prompts to set up a NetID password.

      Validate Your Personal E-mail Address (to Reset NetID Passwords)

      A validated personal e-mail address is a non-Texas State e-mail address used to assist with resetting NetID passwords. It must be validated before you can use the Forgot Password process. This IT security feature helps Texas State know that you are indeed who you say that you are in order to reset your password and use Texas State Online Services.

    • Obtain your University ID called a Texas State BobcatCard from ID Services (located at the LBJ Student Center, Room 2-9.1).

      • The BobcatCard is for student, faculty, and staff use at Texas State University. Photo ID cards are used for privileged authorization, library use, meal plans, door access, and optional purchasing and banking functions on and off campus.
      • Please note: You are required to show a valid picture ID (driver’s license, passport, or military ID) to obtain a first time BobcatCard as a current semester paid student, current faculty or staff member, or Texas State Affiliate.
  • Parking and Maps

    • Bobcat Shuttle routes are operated for students, faculty, staff, and visitors at Texas State University.

      The system is in operation during all class days. Services levels and routes are determined based on demand, student density, and available resources. Local public bus service, (including ADA accessible demand-response service), is provided by the City of San Marcos.

    • A temporary parking permit will be provided at New Faculty Orientation. All faculty and staff are required to register with Parking Services any vehicle they drive and park on campus and purchase the appropriate color parking permit. Parking rules are enforced every day of the year.

      Parking permit or visitor parking passes can be picked up from the Parking Services Office (located in the Matthews Street Garage).

      Red Restricted Permit

      Faculty and staff are eligible to purchase a Red Restricted Permit, which allows parking in any non-reserved red surface lot or garage.

      • The Red Restricted Permit costs $335 and is valid for the full year. Full-time faculty/staff with an annual salary of $25,000 or less are eligible for a reduced permit fee on Red/ Restricted Permits. Purchase parking permit here.

      Reserved Red Restricted Permit

      Faculty and staff are also eligible to purchase a reserved (7 a.m. to 7 p.m. Monday-Friday) parking spot.

      Additional Permits and Parking Permit

      Learn more about your options for motorcycle parking, accessible parking, and carpooling by visiting the Parking Service website.

  • Technology Resources and Support

    • Albert B. Alkek Library is the most important information resource of the Texas State University community. We are open to the public and visitors can drive to and park at our building. Visitor computers are available on the fourth floor to access resources such as the library catalog, databases for finding articles, and the web. You can also bring your own laptop and connect to the wi-fi, but databases are only available on library visitor computers.

    • DOIT Services provides support for Texas State employees. Browse our service catalogs to learn about available technology services at Texas State.

    • Faculty Profiles helps connect faculty members and allows people outside the university find out more about faculty, their research, awards, scholarly/creative work, teaching, grants, and more. Faculty Profiles syncs with the Faculty Qualifications System to create an accurate snapshot of a faculty member's work.

    • Faculty Qualifications, powered by Digital Measures, is the primary system used for Faculty Annual Review. Faculty are also able to enter information from curriculum vitae and have the system generate the properly formatted Texas State University vita, allowing faculty to keep their data all in one system. 

    • The Information Security Office strives to ensure the confidentiality, integrity, and availability of university data, information, communications, and services. To accomplish this, the office researches, educates, assesses, and consults in the areas of security risk, practice, policy, and technology. The Information Security Office also provides leadership to the university in information incident investigation and response.

    • IT Assistance Center (ITAC) is your one-stop-shop for technology needs and questions.

      We provide robust and cost-effective information technology assistance to the Texas State community, supporting academic instruction, university administration, student services, and research activities.

      We help to keep you connected and protected!

    • Mediaflo is the university's online media management system. It allows users to upload, manage, and share video and audio via the university’s learning management system (TRACS), web content management system (Gato), personal website or blog.

    • Technology Resources is dedicated to helping Texas State University create educational excellence for faculty and students by offering the best technology tools possible.

    • Canvas is the new learning management system (LMS) used by Texas State University.  Canvas allows you to build a digital learning environment to simplify teaching and elevate learning.

  • Campus Organizations for Faculty and Staff

    • The Texas State Alliance encourages, promotes, and celebrates the awareness, equality, social acceptance, non-discrimination, and individual freedoms of all employees regardless of their sexual orientation, gender expression, or gender identity. Texas State Alliance is dedicated to and supports lesbian, gay, bisexual, transgender and queer (LGBTQIA) faculty and staff.
      Email | Website

    • The Coalition at Texas State University is committed to the concerns interests and needs of the collective body of black faculty, staff, and students. We invite those interested in participating with The Coalition to attend a meeting or contact us via email for more information.
      Email | Facebook

    • The senate monitors all topics of interest to faculty and attempts to assure that the faculty perspective is considered prior to decision make on all important governance issues.
      Email | Website

    • The purpose of HPN is to provide a forum for the discussion of issues and concerns related to the Hispanic community (faculty, staff, and students) and to assist in providing effective solutions for those issues. Meetings are held the third Wednesday of every month.
      Email | Website | Twitter | Instagram

    • The Texas State Alumni Association promotes the future by embracing the past. The Association is the link that forges a strong bond between alumni and the University. Through the contributions and talents of alumni and friends, we support the goals, values, and accomplishments of Texas State and its alumni. Meetings are announced.
      Email | Website

Our Commitment

Texas State University is an Equal Opportunity Employer/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community.  Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply. 

Texas State University participates in E-Verify. Our University is also a member of The Texas State University System.